Louisiana prisons need better oversight of sentencing changes, auditor says

By: - September 11, 2023 6:01 pm
A view from below of thick mesh fencing and barbed wire

The state auditor, once again, criticized the oversight of sentence calculations for inmates in Louisiana’s prison system.

Louisiana’s prison system needs to be more meticulous when it makes changes to sentences for good behavior and other credits, according to a new report the state legislative auditor released Monday.

Some people can earn earlier release based on their accomplishments — such as taking educational classes and complying with prison rules — while behind bars. But the auditor found the Department of Public Safety and Corrections didn’t properly scrutinize those types of backend sentence adjustments. 

The auditor reviewed a small number of prison files – 18 cases from the first half of 2022 – and found no inaccuracies in those late sentence adjustments by prison staff. But half of the changes didn’t appear to have been reviewed by anyone other than the staff member who made them.

“Without an adequate review process in place, there is an increased risk that errors in offender records in the system will not be identified and corrected in a timely manner,” the auditor wrote in the report.

It’s the third time the auditor has asked the prison system to add more safeguards for backend sentence changes. In response to this audit, prison officials said they would include more formal oversight of those adjustments, including putting a written policy in place.


“[T]o further reduce the risk of error, the Department plans to dedicate a position solely to the role of additional review of subsequent changes to time computations,” Jimmy LeBlanc, head of the prison system, wrote in a letter to the auditor.

“We are pleased that the Legislative Auditor confirmed the accuracy in the sentence computation for the individuals they reviewed for this audit,” said prison system spokesman Ken Pastorick, in an additional statement released Monday night. “This is a clear indication that the work that this Department has done to improve its sentence computation procedures is working.”

The auditor’s most recent scrutiny comes after years of outrage over the way Louisiana handles  its calculation of prison time overall.

Several reports have detailed faults with the prison system’s management and sentencing computations that routinely lead to people being held long after they should have been released. 

A federal investigation found Louisiana prisons kept a quarter of incarcerated people released during the first four months of 2022 about a month longer in prison than it should have. Investigators concluded the state’s corrections agency continuously violates the constitutional rights of people it incarcerates, according to a report released in January.

“[Louisiana’s prison system] has persisted with these unconstitutional practices despite at least a decade of notice and clear recommendations for fixing the problem,” the federal report reads. “[The prison system] must act to end the overdetention of people in its custody.”

In a statement Monday, the prison system pushed back on that report, calling the allegations about the number of incarcerated people being held beyond their release date incendiary.

“The Department is currently performing its own analysis of the same data used by DOJ, and we are confident that our internal analysis will strongly rebut the allegations made in the DOJ report,” Pastorick said.

But the 5th U.S. Circuit Court of Appeals in New Orleans is also losing patience with Louisiana prison officials. It issued an opinion last week regarding a specific case of an incarcerated person who couldn’t get his time in an Arkansas prison credited toward his Louisiana sentence — as legally required.

“[O]ur Court remains plagued by claims arising from inexplicable and illegal overdetention in Louisiana prisons, explanations scarcely arise, let alone satisfy scrutiny upon our review,” the panel of judges wrote.

“The problem is endemic in Louisiana, where the process for calculating release dates is so flawed (to put it kindly) that roughly one in four inmates released will have been locked up past their release dates—for a collective total of 3,000-plus years,” the judges said.

The prison system disagreed with the court’s statements, saying the judges will have a different perspective once the prison system is able to presents its side of the case.

“At this stage of the legal proceedings, the Department has not had the opportunity to put forth evidence of the efforts and immense resources that have been devoted to both addressing the allegations in the complaint and improving the sentence computation process in Louisiana,” Pastorick wrote.

In response to the audit released Monday, LeBlanc said the prison system is adopting a new “time computation platform” called Mi-Case that will automate sentencing calculations. The new program is supposed to be operational by the end of the year, Pastorick said Monday. 

“The Department is currently in the final testing phase for the implementation of the Mi-Case automated time computation functionality,” LeBlanc wrote.

The prison system’s current program for tracking sentences, the Corrections and Justice Unified Network (CAJUN), has been in use since 1991. Investigators believe its limitations have contributed to over-detention. Prison staff members are required to manually enter much of the information it uses. 

Federal investigators also expressed concern over the prison system’s plans to use Mi-Case. They said the new system won’t do enough to streamline the sentence computation process. 

“[Louisiana’s prison system] also plans to incorporate a stand-alone time computation component into [an existing system] that is being developed by a third-party vendor, Mi-CASE, which is designed to perform automated calculations of inmates’ sentences, jail time credits, and release dates,” reads the federal report. 

“This approach is highly unusual. Generally, states will acquire a full-scale system from a vendor that incorporates all necessary functions in order to avoid potential data transfer and data tracking issues between multiple systems,” said the investigators.

Our stories may be republished online or in print under Creative Commons license CC BY-NC-ND 4.0. We ask that you edit only for style or to shorten, provide proper attribution and link to our web site. Please see our republishing guidelines for use of photos and graphics.

Julie O'Donoghue
Julie O'Donoghue

Julie O’Donoghue is a senior reporter for the Louisiana Illuminator. She’s received awards from the Virginia Press Association and Louisiana-Mississippi Associated Press.